Execution & control

Change control

Analyze scope changes against contracts, drawings, and meeting notes.

Converza helps connect new instructions with contract language, drawings, and project evidence.

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Execution change review

Workspace · Scope change control

Ready

OAC Meeting Notes 18.docx

Source map108%

Cited page

Change event record

IAO 1.1Meeting note, contract clause, drawing revision, and supporting chronology.

IAO 2.1Analyze a new instruction against contract, drawings, and meeting notes.

IAO 3.1Owner instruction changes nightwork access and may affect theapproved sequence.1

OAC Meeting Notes 18.docxInstruction recordedIndexed
Prime Contract - Changes.pdfNotice clauseIndexed
Schedule Update 07.xerSequence impactIndexed

Change event with evidence

Open sourceVerified

Meeting note, contract clause, drawing revision, and supporting chronology.

The agent connects meeting note, contract, drawing, and schedule to estimate impact and prepare a reviewable notice. 1

Owner instruction changes night work access and may affect the approved sequence. 2

Converza organizes evidence, likely impact, and a draft notice while keeping human approval in the loop.

·1 OAC Meeting Notes 18.docx·2 Prime Contract - Changes.pdf·3 Schedule Update 07.xer

Before and after

The operational shift is from scattered manual review to cited answers and reviewable drafts.

Before

The instruction stays in meeting notes and impact is discussed late, without a clear support package.

After

Converza builds chronology, sources, and likely impact so the PM can decide how to proceed.

Real workflow for scope change

Converza turns a field instruction into a review package: evidence, clause, impact, and draft notice.

Capture meeting instruction

OAC Meeting Notes 18 records the owner request to change night access and site entry sequence.

Execution change review

Workspace · Scope change control

Ready

OAC Meeting Notes 18.docx

Source map108%

Cited page

Change event record

IAO 1.1Meeting note, contract clause, drawing revision, and supporting chronology.

IAO 2.1Analyze a new instruction against contract, drawings, and meeting notes.

IAO 3.1Owner instruction changes nightwork access and may affect theapproved sequence.1

OAC Meeting Notes 18.docxInstruction recordedIndexed
Prime Contract - Changes.pdfNotice clauseIndexed
Schedule Update 07.xerSequence impactIndexed

Analyze OAC Meeting Notes 18

Open sourceVerified

Meeting note, contract clause, drawing revision, and supporting chronology.

The instruction changes approved night access and may shift the planned facade sequence in week 12. 1

Owner instruction changes night work access and may affect the approved sequence. 2

Converza organizes evidence, likely impact, and a draft notice while keeping human approval in the loop.

·1 OAC Meeting Notes 18.docx·2 Prime Contract - Changes.pdf·3 Schedule Update 07.xer

Link contract clause

The agent opens the notice clause and calculates the available window to notify without losing traceability.

Execution change review

Workspace · Scope change control

Ready

Base document

Change event record

Owner instruction changes night work access and may affect the approved sequence.

Find notice clause

Open contract

Update

The contract requires change events to be noticed within five calendar days of written instruction.

Highlight clause

Result

Impact summary and notice draft ready for project manager review.

Summarize likely impact

Converza cross-checks schedule, indirect cost, and access restrictions to prepare a decision summary.

Execution change review

Workspace · Scope change control

Ready

OAC Meeting Notes 18.docx

Source map108%

Cited page

Change event record

IAO 1.1Meeting note, contract clause, drawing revision, and supporting chronology.

IAO 2.1Analyze a new instruction against contract, drawings, and meeting notes.

IAO 3.1Owner instruction changes nightwork access and may affect theapproved sequence.1

OAC Meeting Notes 18.docxInstruction recordedIndexed
Prime Contract - Changes.pdfNotice clauseIndexed
Schedule Update 07.xerSequence impactIndexed

Summarize likely impact

Open sourceVerified

Meeting note, contract clause, drawing revision, and supporting chronology.

Candidate impact: resequence access, review night crew, and separate indirect cost tied to the requested change. 1

Owner instruction changes night work access and may affect the approved sequence. 2

Converza organizes evidence, likely impact, and a draft notice while keeping human approval in the loop.

·1 OAC Meeting Notes 18.docx·2 Prime Contract - Changes.pdf·3 Schedule Update 07.xer

Draft reviewable notice

The draft stays in the editor so PM and contracts can adjust language, dates, and recipient before sending.

Execution change review

Workspace · Scope change control

Ready

Change event record

Generate at cursor

FileViewEditInsertFormat

ArialNormal text12BIUSH@#

Meeting note, contract clause, drawing revision, and supporting chronology.

Owner instruction changes night work access and may affect the approved sequence.

We notify that the night-access instruction may affect sequence, indirect costs, and time, subject to team review.

Impact summary and notice draft ready for project manager review. 1

Reject1/1Accept

Output example

A working format the team can review, correct, and move into its internal process.

Traceable change package

Output for deciding whether the event needs notice, preliminary pricing, or an RFI before the contractual window is lost.

Element	Source	Candidate impact	Owner	Next action
Night access and facade sequence change	OAC Meeting Notes 18	Work-front resequencing and night crew	PM	Validate written instruction and effective date
Contract notice window	Prime contract notice clause	Five calendar days to reserve rights	Contract admin	Prepare preventive notice with cited evidence
Associated indirect cost	Schedule + cost code 01-500	Extended hours, access control, and supervision	Cost control	Create preliminary budget and flag assumption

Documents used

Converza works from the project document package and keeps sources visible.

Contracts
Drawings
Meeting notes
Exported emails
Change orders

Personas

Teams typically involved in this workflow.

Project manager
Contract administrator
Cost control

Test Scope Changes with real documents.

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Analyze scope changes against contracts, drawings, and meeting notes.

Change event record

Before and after

Before

After

Real workflow for scope change

Capture meeting instruction

Change event record

Link contract clause

Summarize likely impact

Change event record

Draft reviewable notice

Output example

Traceable change package

Documents used

Personas

Related product modules

Assistant

Collaboration

Traceability

Editor

Related use cases

Contractual Notices

Emerging Risks

Contract Comparison

Test Scope Changes with real documents.